Turn Off Email Notifications In Outlook 2016 For Mac

I have multiple accounts configured and they are all showing New Mail Desktop Alerts when new email comes in.

As one account mainly receives newsletters and spam, I’d like to turn off these alerts for this specific account.

Turn off meeting forward notifications in Outlook Automatically forward every email to the specified recipient in Outlook Generally speaking, we can set a rule to automatically forward emails to the specified recipients, such as your another email account, your Gmail, or your colleagues, etc.

How can I configure which account should display New Mail Desktop Alerts?

There is not a direct setting for this in Outlook, but you can achieve this by disabling the generic option to display the New Mail Desktop Alert and then create a rule to display it again when mail arrives via your specified account(s).

Disabling New Mail Desktop Alert

As said, the first step of the process is to disable the generic option to always display the New Mail Desktop Alert.

• Outlook 2003 and Outlook 2007
  Tools-> Options…-> button: E-mail Options…-> button: Advanced E-mail Options…-> option: Display a New Mail Desktop Alert
• Outlook 2010, Outlook 2013 and Outlook 2016
  File-> Options-> Mail-> section: Message arrival-> option: Display a Desktop Alert

Disabling the Desktop Alert feature in Outlook 2013.

Creating a New Mail Desktop Alert rule for specific accounts

The next step is to create a rule to display the New Mail Desktop Alert again but only for the accounts that you select.

The approach is slightly different for when you want to disable alerts for only 1 account or multiple.

Option 1: Disable alert for 1 specific account

When you have multiple accounts configured and only want to disable the alerts for 1 specific account, then you need to create the following rule:

1. Open the Rules and Alerts dialog;
   • Outlook 2003 and Outlook 2007
     Tools-> Rules and Alerts… (press OK if you get an HTTP warning)
   • Outlook 2010, Outlook 2013 and Outlook 2016
     File-> button: Manage Rules & Alerts
2. When you see the “Apply changes to this folder” drop down list at the top, make sure that the account which you want to exclude is selected here.
   
3. Button New Rule…
4. Select “Start from a blank rule” and verify that “Check messages when they arrive” or “Apply rule on message I receive” is selected.
5. Press Next to go to the Conditions screen.
6. Verify that no condition is selected and press Next.
7. A warning will pop-up stating that this rule will apply to all messages. Press “Yes” to indicate that that is correct.
8. Select the action “display a Desktop Alert”.
9. Press Next.
10. Select: except through the specified account
11. At the bottom, click on “specified” and then select the account for which you do not want to see the alert.
12. Press Finish to complete the rule.

The entire rule will now read as follows:

Apply this rule after the message arrives
on this computer only
display a Desktop Alert
except through the <account name> account

When you had the “Apply changes to this folder” drop down list as mentioned in step 2, you’ll need to repeat the above steps for all the other accounts listed but you can then skip step 10 and 11. If you do not do this, you won’t see alerts for these accounts.

Option 2: Disable alert for multiple accounts

When you have multiple accounts configured and want to disable alerts for multiple accounts, then you need to create the following rule:

1. Open the Rules and Alerts dialog:
   • Outlook 2003 and Outlook 2007
     Tools-> Rules and Alerts… (press OK if you get an HTTP warning)
   • Outlook 2010, Outlook 2013 and Outlook 2016
     File-> button: Manage Rules & Alerts
2. When you see the “Apply changes to this folder” drop down list at the top, make sure that the account for which you want to see alerts is selected here.
   
3. Button New Rule…
4. Select “Start from a blank rule” and verify that “Check messages when they arrive” or “Apply rule on message I receive” is selected.
5. Press Next to go to the Conditions screen.
6. Select: through the specified account
7. At the bottom, click on “specified” and then select the account for which you want to see the alert.
   You can only select one account here but if you want to see the alert for multiple accounts, don’t worry, we’ll get to that later.
8. Press Next.
9. Select the action “display a Desktop Alert”.
10. Press Finish to complete the rule.

The entire rule will now read as follows:

Apply this rule after the message arrives
through the <account name> account
and on this computer only
display a Desktop Alert

When you want to display the New Mail Desktop Alert for other accounts as well, repeat the above process for each account and select it at step 2 and 6.

Rules order and “stop processing more rules”

To make sure that the alert is being shown for each and every mail that is being received for your selected accounts, you must place the newly created rules all the way at the top.

If you don’t want New Mail Desktop Alerts to be shown for messages which are being moved to another folder, you’ll need to sort your “move to folder” rules to the top and add the action “stop processing more rules”.

Use the Up and Down buttons to sort your selected rule up or down.

How to turn on/off the alert when emails arrive in Outlook?

Normally the alert of message arrival works fine in your Microsoft Outlook, and an alert will come out at the lower-right corner of your desktop when your receive a new email message, as the following screen shot shows.

In some cases, you may get a number of message arrival in a short time, therefore the alert messages will be popping up on your computer all the time. It will be quite annoying and affect your work efficiency. It seems necessary to turn off the alert of message arrival temporarily in your Microsoft Outlook.

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Turn on / off alert when emails arrive in Outlook 2010 / 2013

This section is guidance about how to turn on or off the alert when email messages arrive in Microsoft Outlook 2010 and 2013.

Step 1: Click the File > Options.

Step 2: Click the Mail in the left bar.

Step 3: Go to the Message arrival section, to turn off the alert:

1. Uncheck the Play a sound option;
2. Uncheck the Briefly change the mouse pointer option;
3. Uncheck the Show an envelope icon in the taskbar option;
4. Uncheck the Display a desktop Alert option.

Note: To turn on the alert of message arrival, please check all of four options above.

Step 4: Click OK to finish setting.

And now no more alert will come out on your desktop when new email messages arrive.

Turn on / off alert when emails arrive in Outlook 2007

It is quite different to turn on or off the alert of message arrival in Outlook 2007, from those steps in Outlook 2010/2013.

Step 1: Click the Tools > Options.

Step 2: On the Preferences tab, click the E-mail Options button.

Step 3: In the new E-mail Options dialog box, click the Advanced E-mail Options button.

Step 4: Go to the When new items arrive in my Inbox section in the Advanced E-mail Options, and to turn off the alert:

1. Uncheck the Play a sound option;
2. Uncheck the Briefly change the mouse cursor option;
3. Uncheck the Show an envelope icon in the notification area option;
4. Uncheck the Display a New Mail Desktop Alert (default Inbox only) option.

Note: To turn on the alert of message arrival, please check all of four options above.

Step 5: Click all OK buttons in each dialog box.

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• Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject..
• Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All.. Quick Report, Count Selected Mails..
• Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts.. Enable you to do smarter, faster and better in Outlook.

• To post as a guest, your comment is unpublished.
  These are standard instructions that most people figured out before they reported having problems.
  They seem unaware of the bug in Outlook. I have [i]all four notification boxes unchecked[/i]. Even so, every new email puts a box in the center of the screen that steals focus. Whatever I happen to be typing at the time has to be retyped.
  Is anyone aware of a fix?

  • To post as a guest, your comment is unpublished.
    Same nasty problem!!!
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  I am not getting the Display a desktop alert, the box is checked. I am getting the sound and the envelop, just not the preview. Can you help?